*Title: Logging Expenses
*Slug: logging-expenses

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Besides time, you can also use activeCollab to track expenses while working on a Project.

<{note title="Who can log expenses?"}>All users in activeCollab who have at least the **Access and Create** <{term}>Project Permission<{/term}> for Time and Expenses, are able to log expenses. The Project permission setup is not applied to <{term}>Project Leaders<{/term}>, <{term}>Administrators<{/term}> and <{term}>Project Managers<{/term}> because they already have full access to the Project.<{/note}>

Expenses can be logged on two levels:

- on the <{term}>Task<{/term}> level - use the <{option}>Clock Icon<{/option}> available in the Task header and click the <{option}>Expenses Icon<{/option}> to log the expenses made while working on that Task.
- on the <{term}>Project<{/term}> level - visit the <{term}>Time and Expenses<{/term}> tab and click the <{option}>Log Expenses<{/option}> button to submit the amount of money spent.

<{image name="log_expenses.png"}>

When logging expenses you can choose the <{term}>Expense Category<{/term}>, enter the <{term}>Summary<{/term}>, and select the <{term}>Expense Status<{/term}>.

<{note title="Setting up the Expense Categories"}>You can configure Expense Categories on the <{option}>Administration > Expense Categories<{/option}> page. Add new expenses by using the <{option}>New Expense Category<{/option}> button or manage existing ones by using the <{option}>Pencil<{/option}> and <{option}>X<{/option}> icons.<{/note}>